Posted : 10th of April 2008

2008 Sopot Formula Windsurfing Grand Prix

Poland, Sopot, 04-07 June '08
1. EVENT
1.1 The 2008 Sopot-Poland Formula Windsurfing Grand Prix takes place from Wednesday June 4th to Saturday June 7th 2008.
1.2. The regatta is an IFWC Level 1 World Ranking event and round 2 of the Formula Windsurfing Grand Prix (World) Tour.

2. ORGANIZATION
2.1 The event is organised by SKZ Sopot for and on behalf of, and under specified conditions laid down by, the IWA and IFWC
2.2 The event is sponsored by The City of Sopot & cf plus.

3. VENUE
3.1 The headquarters of the event is Sopocki Klub Ĺťeglarski ul. Hestii 3, 81-731 Sopot, Poland
3.2 Usual wind in June is 10 kts. Waves: 0,4-0,5 m and usual wind direction: WSW
3.3 The average water temperature is 15°C, and the average air temperature is 17°C.

4. RULES
4.1 The regatta is governed by:
4.1.1 The ISAF Racing Rules of Sailing 2005-2008 [RRS] Windsurfing Edition;
4.1.2 The IFWC Class and Grand Prix Rules;
4.1.3 This Notice of Race and the Sailing Instructions.
4.2 Alterations to the SI’s must be approved by the Class Race Supervisor.
4.3 Competitors shall attend official functions, including the opening and closing ceremonies.
4.4 IFWC and IFCA are both “Category C” as set out in ISAF Regulation 20-Advertising Code.

5. ELIGIBILITY & DISCIPLINE[S]
5.1 All entries shall meet the requirements of the ISAF Regulation 19- Eligibility Code.
5.2 Competitors shall possess valid third party liability insurance.
5.3 Competitors shall be members of their national class association. National Associations shall be paid up members of the IWA, which is empowered by the class to collect any fees due.

6. CLASSES & FLEETS
6.1 The regatta is a single discipline “open entry” event for male & female competitors.
6.2 Women and men may race together. If there are ten or more women they may race
separately.
6.3 The divisions [ Youth [U20], Junior [U17], Masters, Grand Masters etc.] race with main fleet.
6.4 There may be separate prizes or trophies for Women, Youth [U20], Junior [U17], Masters,
Grand Masters divisions.

7. DIVISIONS
7.1 Fleet [Gender]: Men (A); Women(B)
7.2 Age:
7.2.1 A Junior [U17] shall be under the age of 17; (born in or after 1992).
7.2.2 A Youth [U20] shall be under the age of 20; (born in or after 1989).
7.2.3 A Master is a competitor who has reached the age of 35 (1972>)or a woman of 30 1977>).
7.2.4 A Grand Master is a competitor who has reached the age of 45 (1962>) or for a woman of 40 (1967>).
7.2.5 A competitor must have reached the minimum age limit in the relevant division by Dec 31st. in the year preceding the date of competition.
7.2.6 A competitor must not be older than the maximum age limit in the relevant division by Dec 31st of the year of competition.
7.3 Weight:
7.3.1 Lightweight – a sailor who weighs less than 75kg.
7.3.2 Heavyweight – a sailor who weighs more than 75kg.
7.4 A minimum of 5 entries is required to constitute a division within a fleet.

8. EQUIPMENT
8.1 All competitors may bring their own equipment.
8.2 The equipment has to conform with the relevant Class Rules.

9. MEASUREMENT
9.1 It is the responsibility of each competitor to ensure that his/her board and equipment conforms with its Class Rules.
9.2 Measurement and equipment checks may be made throughout the event.

10. SAIL INSIGNIAS
10.1 National letters & sail numbers shall be black in a colour that contrasts strongly with the body of the sail; placed immediately above the event advertising and positioned according to RRS Appendix G. Letters and numbers are required on both sides of the sails 10.2 Alternatively sail insignias may be placed back to back on a white background.

11. BUOYANCY
11.1 If personal buoyancy is prescribed, each competitor shall wear above the waist a jacket, a harness, or a vest with a minimum buoyancy of 4kg, un-inflated, in fresh water. The buoyancy shall be tested with a metal weight of 4kg which shall remain supported for a minimum of 5 minutes.

12. LIABILITY
12.1 Competitors take part in all races at their own risk. The Organiser, IWA, IFWC, or any of their officials or representatives or the sponsors or their officials or representatives are not responsible, under any circumstances, for any damage, loss or injury either ashore or on the water either to persons or equipment, which may result.

13. COURSES
13.1 The course[s] shall be published on the ONB at least 30 minutes prior to the start of a competition.

14. SCORING
14.1 The RRS low points scoring system will apply.

15. JURY, PROTEST COMMITTEE
15.1 An independent protest committee will handle the protests.
15.2 If an International Jury is appointed in accordance with the ISAF RRS their decisions will be final and cannot be appealed.

16. SAILING INSTRUCTIONS & EVENT PROGRAM
16.1 The ‘SIs’ will be available at registration as will the event programme scheduling social events.

17. COACHES
17.1 Coaches are required to register in advance (Form 4)
17.2 Coach boats may support competitors. Competitors intending to bring their own, shall advise the local organiser in advance.
17.3 Coaches shall wear buoyancy aids when the “Y” flag is flown.

18. SCHEDULE
18.1 Schedule:
Wednesday, June 4th
08:00 - 11:00 inscription/registration
11:00 skippers meeting
12.00 first possible start

June 5th to 7th
09:00 Skippers meeting
10:00 Competition first start

Saturday, June 7th
Last possible start
17.00 - if valid event result achieved
19.00 - if not
19:00 Prize giving & Closing Ceremony, Derigging, Departure

18.2 At the discretion of the Organizing Committee, the program could be changed, in which case an Official Notice which will be posted on the ONB by 20:00 of the previous day.
18.3 The participation in the closing party/prize giving is obligatory for all competitors. Competitors who win prize money and don’t come to the prize giving will loose their prize money.

19. SOCIALS, TROPHIES/MEDALS & PRIZES
19.1 The competitors get a warm meal each day.
19.2 The following medals or trophies shall be awarded in each discipline at the prize giving:
1st, 2nd, 3rd place Men
1st, 2nd, 3rd place Women
1st Youth [U20]
1st Junior [U17]
1st Master [over 35]

19.3 In addition there is a prize money fund of EUR 20.000,00 [net of taxes] that will be divided according to the rules published on the Class website.

20. DRUG TESTING
20.1 Competitors are reminded of the ISAF rules and regulations concerning the use of banned methods and substances. Drug testing may take place during the event.

21. TELEVISION & MEDIA
21.1 Registering for the event, competitors automatically grant the Organizing Authority the right to make, use and show any motion pictures, still pictures and taped or filmed television and other reproductions of them taken during the event as defined in the Notice of Race and Sailing Instruction in which they participates without any compensation.

22. BIBS/VESTS & COMPETITORS SAIL BRANDING
22.1 During racing, competitors may be required by the organisers to wear bibs/vests carrying the event sponsors’ branding and sail stickers above the boom.

23. DRESS CODE
23.1 There can be official events where ‘smart casual’ clothes will be required. The organisers reserve the right to refuse entry to any person to such events if, in their opinion, the competitor’s standard of attire is not commensurate with the occasion.

24. ACCOMMODATION & TRAVELLING
24.1 Accommodation:

Information: Tourist information
Sopot is a small Polish town situated on the Baltic Sea coast between Gdańsk and Gdynia, a natural centre of the nearly one-million Tri-City agglomeration and the Pomeranian province. In the south the town is bordered by the Tri-City Landscape Park and its northern border is marked by 4.5 km long sandy beaches of the Bay of Gdańsk.
The organiser can ensure the booking of accommodation, however All reservations must be made by the 30th of April.
The first competitors to book will be able to stay at the club’s hotel.
Camper space will be available on site. After the 30th of April a list of hotels will be available on the club’s website: www.skz.sopot.pl
For further information concerning accommodation please contact: komandor@skz.sopot.pl

24.2 Travel by car
Sopot lies in the immediate proximity of four national roads leading to the west south and east of Poland. Good connections are also ensured by Lech Walesa Gdańsk International Airport. Sopot has direct access to two modern sea ports, which ensure good ferry connections to Scandinavia and direct shipping links to ports on the Baltic Sea and in Western Europe.

24.3 Travel by aeroplane
Transfer of passengers, their luggage and equipment will be available from Lech Walesa Gdańsk International Airport to Sopot and back to the airport in the day before the Event Start and in the day after the Event finish. The price of the transfer shall be 150€ one way/ per transfer (max 5 people with equipment) This service shall be booked in advance.(Form 5)

25. PRE-REGISTRATION, ENTRIES & PAYMENT
25.1 The entry fees are as stated on the attached entry form (Form 1) and shall be paid at the time of entry by MasterCard, Visa Card or bank transfer only. The cut-off date for pre-entries is May 30th , 2008.
25.2 Competitors may enter in advance electronically through the IWA website at www.internationalwindsurfing.com
or by faxing : +44 2392 468831 or mailing an official entry form (Form 1) with their entry fees. The Entry Forms may be downloaded from the Formula Class website (attached to this NOR).
25.3 Money Transfers shall be in the name of: The International Windsurfing Association and be sent to:

Account Name: The International Windsurfing Association
Euro Account #: 52977299
Sort Code: 20-08-44
Bank Details: Barclays Bank Plc, Birmingham, UK (Bank charges to your account)
SWIFTBIC: BARCGB22 (Bank Identifier Code)
IBAN: GB93 BARC 2008 4452 9772 99
Bank Detail: Barclays Bank Plc, Birmingham, UK

25.4 or by Cheque /Bankers Draft, drawn on a British Bank to:
International Windsurfing Association
Mengham Cottage, Mengham Lane, Hayling Island, Hampshire PO11 9JX, United Kingdom
Tel: +44 (0) 2392 468831 Fax: +44 (0) 2392 468831
E-Mail: iwaoffice@internationalwindsurfing.com

25.5 Entry fees paid on site shall be made in cash in Euros only. Late entries may incur a late entry surcharge.

26. REGATTA OFFICE/INFORMATION
26.1 The address of the Regatta Office is:
Sopocki Klub Ĺťeglarski Hestia Sopot
Ul. Hestii 3
81-731 Sopot
komandor@skz.sopot.pl
www.skz.sopot.pl

27. OFFICIAL EVENT WEBSITES
27.1 Daily news, pictures and results can be found on the following websites
www.internationalwindsurfing.com
www.formulawindsurfing.org
www.skz.sopot.pl

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